Terms of Use

Last updated: September 13, 2026

1. Identification

This site is operated by Actahost, trading name of Thiago de Souza Peixoto, registered under RUC No. 9395929-0, with its address at Avda Teodoro Mongelos y Corredor Sur, Barrio San José, Ciudad del Este, Republic of Paraguay.

Contact: contact@actahost.com · +595 991 465140

2. Purpose of this site

This site is informational. It presents the software we license, its characteristics, and the conditions of engagement.

This site is not the product platform. The software does not run here, and no customer operational data passes through this site.

Engagement takes effect as set out in clause 4.

3. Licensing model

3.1. The software is provided under a licence of use, delivered as a container image or executable binary.

3.2. Execution takes place entirely within the customer’s infrastructure. We do not host, do not process, and have no access to the customer’s production environment.

3.3. No source code is provided, nor technical documentation enabling modification of the software. The licence is one of use, without transfer of technology.

3.4. The customer uses its own credentials for any third-party services it chooses to connect. Contracting, cost, and terms of those services are the customer’s sole responsibility and are not included in the licence fee.

3.5. Licensing is contracted by module and by production environment. A production environment is any installation serving real operation; development, test and staging environments are not charged, up to three, as long as they do not process production data. The modules, the number of environments and the corresponding fee are those presented to the customer at the time of engagement.

3.6. The monthly fee is the sum of the modules enabled, multiplied by the number of production environments. There is no usage metering, no charge by volume processed, no overage assessment and no variable pricing of any kind, and the customer does not report usage to us — there is no count to report.

3.7. We issue one licence file per production environment. The file is not tied to hardware: the customer may replace, rebuild or migrate machines inside the same environment without a reissue. Adding a module or an environment during the term requires no new installation and does not affect the existing environments; reductions take effect at the next renewal.

4. Engagement, term, and cancellation

4.1. Acceptance. Engagement takes effect on acceptance of these Terms together with confirmation of payment. These Terms constitute the agreement between the parties and require no further instrument.

4.2. Negotiated agreement. A customer requiring a signed instrument may request the Master Service Agreement (MSA), whose clauses prevail over these Terms to the extent they differ. Absent a signed MSA, these Terms apply in full.

4.3. Term. The contracted period is monthly, renewing automatically for as long as payment continues. Longer terms are subject to written agreement.

4.4. Cancellation. The customer may cancel at any time, effective at the end of the current period, with no penalty and no notice period. There is no pro-rata refund of the current period, as set out in the Refund Policy.

4.5. Licence file. The licence is a cryptographically signed file validated locally by the software, which does not connect to us in order to run. The file is issued with a validity equal to the contracted period plus one month, so that: (a) renewal does not interrupt operation, even if issuance of the new file is delayed; and (b) cancellation leaves the software operational throughout that additional month, which is the uninstallation window.

4.6. Expiry. At the end of the additional period in clause 4.5, the software ceases to run. The customer is warned of this, within its own environment, throughout that period. Cessation follows from the expiry of the licence, never from usage: there is no volume limit in this agreement, and the software is not interrupted by usage under any circumstances.

4.7. Suspension. We may suspend the licence where use does not comply with clause 5, upon notice.

5. Intended use of the software

5.1. The software is intended for communication, transcription, documentation, credential issuance, access control, and bibliographic reference functions in a corporate environment.

5.2. The software is intended for general corporate use. It is not intended to support, replace, or direct professional decisions in specific cases, nor to produce any assessment, opinion, or recommendation concerning particular situations.

5.3. Bibliographic references, where presented, are the result of a documentary search across public and open-access databases, displayed with origin, authorship, and a link to the source, without any assessment of applicability to a specific case. Evaluating the material rests entirely with the qualified professional who uses it.

5.4. The features are intended for use by the customer’s qualified professionals, and their outputs should not be made available directly to the general public.

5.5. It is the customer’s responsibility to configure, integrate, and use the software within the contracted scope, and to observe the regulations applicable to its own activity.

6. Use of this site

6.1. By accessing this site, you agree not to: (a) attempt unauthorised access to restricted areas; (b) employ automated means of bulk collection; (c) interfere with the operation of the site; (d) use the content for unlawful purposes.

6.2. Restricted areas, where made available to customers, are for personal and non-transferable access. Credentials are held solely by the customer.

7. Intellectual property

7.1. Trademarks, text, layout, images, and other elements of this site belong to Actahost or to third parties who have authorised their use.

7.2. The software and its components remain the exclusive property of the licensor. A licence of use transfers no ownership.

7.3. Reproduction, distribution, or creation of derivative works is prohibited without prior written authorisation.

7.4. The customer may not reverse engineer, decompile, or disassemble the software, nor sublicense, assign, rent, or otherwise make it available to third parties.

8. Personal data

8.1. The processing of personal data carried out by this site — for which we are the controller — is described in our Privacy Policy, which forms part of these Terms.

8.2. Data processed by customers through the licensed software remains within their infrastructure and is not transmitted to us. In respect of that data, the customer is the controller and we act neither as controller nor as processor.

8.3. The software transmits nothing to us: there is no telemetry, no remote usage metering, no network licence check, and no sending of counters, content, logs, metadata, or data-subject identifiers. The usage count the software keeps is local, exists for the customer’s own tracking, and is not sent to us.

9. Availability and site content

9.1. We endeavour to keep the site available and its information current, without warranting uninterrupted operation or freedom from error.

9.2. The information presented here is general in nature and does not constitute a binding commercial offer. The applicable prices, modules, environments, and conditions are those presented to the customer at the time of engagement.

9.3. Links to third-party sites are offered for convenience; we are not responsible for their content or practices.

10. Warranties and limitation of liability

10.1. Disclaimer of warranty. The software is provided “as is”. We do not warrant the accuracy, completeness, currency, or fitness for a particular purpose of transcription or bibliographic search results, nor uninterrupted or error-free operation.

10.2. The customer acknowledges that results generated with the assistance of language models may contain inaccuracies and must be verified by a qualified professional before any use.

10.3. We are not liable for damages arising from use of this site, from use of the software outside the contracted scope, or from decisions taken by the customer’s professionals.

10.4. We are not liable for loss of profits, loss of data, or indirect, incidental, or consequential damages.

10.5. Cap. Our total liability, on any cause whatsoever, is limited to the amount actually paid by the customer in the 12 (twelve) months preceding the triggering event.

10.6. The limitations in this clause do not apply to wilful misconduct.

11. Changes

We may amend these Terms at any time by publishing the updated version on this page with a new date. The version applicable to a contracted period is the one in force at its start; amendments take effect from the following renewal. Continued use of the site after publication constitutes acceptance as regards use of the site.

12. Governing law and forum

These Terms are governed by the laws of the Republic of Paraguay. The parties elect the courts of Ciudad del Este, Republic of Paraguay, waiving any other forum.

Actahost — trading name of Thiago de Souza Peixoto
RUC 9395929-0 Avda Teodoro Mongelos y Corredor Sur, Barrio San José, Ciudad del Este, Paraguay contact@actahost.com

Related documents: Privacy Policy · Refund Policy